Reporting & documentation
Every certificate, report and audit pack behind your compliance register, held in your client portal in the format an inspector or insurer expects.
What the law requires
Each compliance area sets its own record-keeping duty — BS 5839-1 for fire alarms, BS 5266-1 for emergency lighting, HSG274 for legionella, and so on. What they share is the same underlying test: the responsible person must be able to produce the evidence, not just assert that the work was done.
What we provide
- Every certificate and test report, filed against the site and asset it covers
- Compliance guides and evidence uploaded the same day work is completed
- A searchable library, so a specific certificate is found in seconds, not requested
- Audit packs assembled per site on request, in inspector or insurer format
- A defects and remedial-action history alongside the certificate it relates to
- Access for whoever you nominate, at any time, not just at report time
Documentation is the evidence. The plan is the system.
Reporting shows you what's been done. A compliance management plan tracks what's due next, across every statutory area and every site.
When clients ask for it
Most often ahead of an insurance renewal, a head-office review, or an unannounced inspection. Because evidence is uploaded the day it's created, an audit pack is a request away rather than a week of chasing engineers and old contractors for paperwork.
Common questions.
How quickly does a certificate appear after a visit?
Same day. Engineers upload the certificate or report from site, so it's in your portal before the next working day rather than weeks later.
Can you produce a pack for one site ahead of an inspection?
Yes. Tell us the site and the areas the inspection covers, and we'll assemble the relevant certificates and reports into a single pack.
Is this only for sites where ILUX does the servicing?
The portal holds evidence for anything ILUX carries out directly. It works best alongside a compliance management plan, which brings the whole estate onto one register.
Get every certificate in one place.
Send us your sites and current documentation and we'll show you what the portal looks like.